Personal Assistant

Buffalo General Dentistry View Company Profile

**Job Title:** Personal Assistant to Dentist **Position Type:** Full-Time/Part-time **Company Overview:** Join our dynamic and growing private dental practice! We are dedicated to providing top-tier dental care, focusing on patient satisfaction and quality service. As our practice continues to expand, we are seeking a highly organized and proactive Personal Assistant to support our lead dentist with daily management, HR, and executive tasks. **Position Overview:** We are looking for a motivated, detail-oriented Personal Assistant to support the lead dentist in both administrative and executive capacities. The ideal candidate will have a background in administration, human resources, or office management, and possess excellent multitasking abilities. You will be responsible for managing daily operations, coordinating with staff, and providing high-level executive support. **Key Responsibilities:** 1. **Executive Support:** – Manage the dentistxe2x80x99s calendar, appointments, and meeting schedules. – Prepare and organize documents, reports, and presentations. – Handle confidential correspondence, emails, and communication on behalf of the dentist. – Coordinate travel arrangements and personal errands. 2. **HR and Staff Management:** – Assist in recruiting, onboarding, and training new staff members. – Manage staff schedules and payroll processes. – Maintain employee records and handle HR-related inquiries. – Help implement office policies and procedures, ensuring compliance with HR laws and regulations. 3. **Office Administration:** – Oversee the day-to-day operations of the office, ensuring efficiency. – Handle patient billing, insurance claims, and financial reports. – Monitor office supplies and equipment, placing orders when necessary. – Serve as the point of contact between the dentist and office staff. 4. **Practice Development:** – Assist in the strategic growth of the practice, including marketing initiatives. – Help with patient relations, ensuring a positive experience from booking to post-visit follow-up. – Coordinate with external vendors and service providers as needed. **Qualifications:** – Proven experience as a Personal Assistant, Office Manager, or Executive Assistant (dental or healthcare experience preferred). – Strong organizational and multitasking skills. – Proficiency in MS Office Suite and practice management software (e.g., Dentrix). – Excellent communication skills, both written and verbal. – Discretion and confidentiality handling sensitive information. – Basic understanding of HR practices and healthcare compliance regulations. – Ability to work in a fast-paced environment and prioritize tasks effectively. **What We Offer:** – Competitive salary and benefits package. – Opportunity for career growth within a rapidly expanding practice. – A supportive and collaborative work environment. – Ongoing professional development and training opportunities. **To Apply:** Please submit your resume and a cover letter outlining your qualifications and experience to [email address]. We look forward to welcoming the newest member of our team! — This description combines high-level executive support with daily office and HR tasks, making it suitable for a personal assistant role in a growing dental practice. Job Type: Part-time Pay: $17.00 – $25.00 per hour Expected hours: 32 per week Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute: Buffalo, NY 14226 (Preferred) Ability to Relocate: Buffalo, NY 14226: Relocate before starting work (Preferred) Work Location: In person

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